GümrükAsistCustoms management systemA new era incustoms operations
Declaration-centric, document-driven foreign trade operations, built for Turkish customs procedures. Collect, extract, track.
- Consignor
- Rheinwerk Maschinen GmbH
- Invoice no
- RW-2026-0412
- Invoice amount
- 48,250.00
- Currency
- EUR
- HS code
- 8462.11.00.00.00
- Incoterms
- FCA Hamburg
What do we solve?
GümrükAsist answers to the most common problems in customs processes.
Problem: Scattered documents
Solution: All documents on one platform, linked to the declaration
Problem: Manual data entry and errors
Solution: Automatic data extraction with OCR/AI
Problem: Hard to track current status
Solution: Live dashboard and notifications
Problem: Audit uncertainty
Solution: Fully traceable audit log
Who is it for?
GümrükAsist is designed for every stakeholder in the foreign trade ecosystem.
Customs Brokerage Firms
Manage declaration and document processes on a single platform.
Foreign Trade Teams
Track import/export operations centrally.
Logistics Operations Teams
Coordinate transportation and customs processes.
Finance & Reporting
Quickly check amount, currency and document consistency.
Everything for your customs operations
An enterprise solution designed around the declaration lifecycle, bringing document management, OCR/AI and traceability together.
Declaration Lifecycle
Manage draft, review and approval steps in a trackable way. Adaptable to import, export, transit and bonded warehouse scenarios.
Document Management
Standardize invoices, insurance, delivery orders, freight documents, A.TR certificates and bank receipts, and link them to the declaration.
OCR + AI Data Extraction
Automatic data extraction from PDF documents. Transfer to the form in one click and minimize manual data entry.
Notifications & Reminders
Automatic alerts for expiring documents, critical changes and upcoming dates.
Audit Log & Traceability
Who did what, and when? Change history and records structured for audit processes.
Role-Based Access
Role-based visibility and action restrictions for enterprise security. Compliant with KVKK, Türkiye's data protection law.
Integration Support
Webhook-based workflows, OCR/AI services and integration with your existing automation stack.
Advanced Reporting
Detailed reports on workload, performance metrics and amount/currency consistency.
How it works
Digitize your customs operations in four steps.
- 1
Create a Declaration
Create an import, export or transit declaration draft.
- 2
Upload Documents
Add invoices, insurance, delivery orders and other documents.
- 3
Extract Data with AI
Automatically extract data from documents with OCR/AI.
- 4
Track & Complete
Follow the workflow and manage approval processes.
Automatic data extraction from documents
Extract data automatically from your PDF documents (invoices, insurance, freight, delivery orders). Less manual entry, faster processing.
- Invoice, insurance, freight and delivery order support
- One-click transfer to the form
- Accuracy checks and error guidance
- Source traceability: OCR or manual?
Complete module set
The following modules come standard with every GümrükAsist package. Contact us for additional modules and customizations.
Core Modules
- Declaration Management
- Document Management & Archive
- Client Portfolio Management
- Dashboard & Reporting
- Notification System
- Audit Log
Advanced Modules
- OCR + AI Document Extraction
- Webhook Integrations
- Role-Based Authorization
- Multi-Company Support
- Custom Report Builder
- API Integration
Custom pricing
Enterprise package, tailored to your company's needs
- Unlimited declarations
- All modules included
- OCR + AI document extraction
- 24/7 technical support
- Custom integrations
- On-site training
Frequently asked questions
- Does GümrükAsist replace an ERP?
- No. GümrükAsist is designed to organize the document and data flow around customs operations and declarations. It can work alongside your ERP.
- Is OCR/AI mandatory?
- No. You can also use it entirely with manual entry and document management. OCR/AI is an optional layer for speed and automation.
- Is it cloud or on-premise?
- It depends on your needs. Fast cloud deployment or on-premise installation options are planned according to your scenario.
- Where is the data stored?
- Data is stored on PostgreSQL. Depending on your preference, a managed database or your own on-premise infrastructure can be used.
Digitize your customs operations
Let us show you GümrükAsist with a live example based on your own operational flow.
Let's talk about your project
Write to us for a demo, a quote or any question. We'll get back to you as soon as possible.
- info@optinode.com.tr
- Address
- Izmir, Türkiye